Few Things To Remember About Conference Transcription Process? - Outsourcing

The benefits of transcription solutions can be felt in various ways and under different situations. Take for instance the case of conference transcription, which needs to be done with pro-transcription precisions and accurate arrangements. The process of transcription involves more than just transcribing the spoken words into written texts. It involves the entire method which includes proper and accurate arrangements of recording instruments and settings before the event starts and easy flow of audible communication with the help of the apt instruments, followed by distinct transcription procedure. When it comes to transcribing a conference events, certain carefulness has to be implemented as there are multiple communicators involved.

Equal attention should be given to the entire flow of communication, both from the speakers' side as well as the delegates' side. So it is most important to make all the arrangements of transcription, from beforehand, to assure that the outcome of transcription comes out accurately and effectively. Remember that a conference include a lot of information and communication to transcribe and hence the quality and efficiency of the transcription would depend upon the quality and standard of recordings of the events and of words spoken by the people present in the event.

To start with, make sure that the recording instruments like audio recorders, roaming microphones for audience responses, individual microphone for speakers and other essential recording instruments should be of excellent quality. Conference organizers are also advised not to wait for the conference to get over to search for quality transcriptionists or professional transcription companies. It is always preferable to get in touch with a service provider, before the conference takes place, with a particular date in mind when the recording can be handed over to the company, in order to start the documentation of the conference.

Something that should be kept in mind is that the transcription process would take more than twice time than it took to record the events and communication, as the process needs accuracy, precision and various other factors to be taken care of. Efficient transcription takes reasonable time to gain efficient completion of the process, which include editing, proof-reading, identifying the correct homophones, using correct punctuation, using correct English sentence construction and to add comprehensible to the end-product, with enhanced quality and accuracy of recording and without any strong accents.

A conference is made of communication at differing levels, such as speakers' speeches, audience responses, question-answer round, interviews, small conversations, video clips and so on. All these conversations taking place becomes a part of the transcription and it is important to make sure that the recordings tales place without any flaws and background noise and disturbances. It is also advisable to provide the speaker and the delegates list to the transcriptionist, and it should also be mentioned from the beginning of the conference that each of the people should mention their name and designation before stating his/her views and opinions.

Thus will help the transcriptionist to figure out the name of each people who speaks. The organizer can also opt for digital recording for its better clarity and accuracy of recording.

Christina Benson, is one among the many part-time transcriptionists associated with Excel Transcriptions, provider of both general and medical transcription services.

via freearticles.mohul.com